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Cochin Arts and Science College

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Code of Conduct – Students

About college

Code of Conduct – Students

The following guidelines are issued to help the students to conduct themselves courteously and follow the highest standards of mannerly behaviour.

  1. Class hours are from 9 AM to 4:30 PM ( Friday 9.00 AM – 12.45 PM). All students are expected to be in their classroom well before 9:15 am.
  2. Maintain a calm atmosphere on the campus especially during working hours.
  3. Show respect to your  teachers and elders.
  4. Uniform is compulsory for all students. The student should be simple, neat and tidy in the dress.
  5. Upon admission, students will receive an identity card, which they are obligated to wear while on the College premises. Entry to the campus is restricted for students not wearing their identity cards. Additionally, for any service provided by the College, students must present their identity cards and adhere to the prescribed uniform.
  6. In the event of a student misplacing their identity card, a duplicate can be obtained promptly upon payment of a fee of Rs. 100/-.
  7. Every student of Cochin Arts and Science college is bound to abide by the rules and regulations framed by the college authorities for a peaceful atmosphere.
  8. Tobacco, chewing gums, alcohol is strictly banned on the campus. Students are liable to disciplinary action if found smoking in and around the campus.
  9. Do not disfigure the college furniture, doors or windows with drawings. Every student shall handle with care the college property and shall co-operate in preserving the cleanliness and tidiness of buildings and furniture.
  10. For using Megaphone, loudspeakers, banners or posters inside the campus, written permission from principal is compulsory.
  11. Unauthorized entry of outsiders into the campus is strictly prohibited. Students are required to obtain specific permission from the authorities before bringing any outsiders onto the College premises.
  12. Students are not permitted to enter or leave the classroom during a session without the explicit permission of the teacher.
  13. The usage of mobile phones by students within the campus without prior permission from college authorities is strictly prohibited. In the event of any violation, the Principal or designated Tutor is vested with the authority to confiscate the phone and levy appropriate disciplinary measures.
  14. Excursion will be allowed only once in a course of study and preferably in the final year.
  15. The principal shall be the final authority in the interpretation of the college rules. Matters not covered by the existing rule will be left to the discretion of the principal and his decision will be final.
  16. Students are not allowed to engage in any politically motivated activities within the campus such as organizing meeting, processions, shouting slogans, pasting of notices, etc which have been forbidden by law and college regulations.
  17. Addressing any gathering on the campus or students in the class can be done only with the permission of the principal.
  18. It is prohibited for any student within the College to organize or participate in activities such as dharna, gherao, or similar actions that obstruct access to and from classrooms, offices, halls, or any other locations within the campus. Engaging in such activities will be regarded as misconduct.
  19. Students must refrain from defacing, damaging, or destroying public or College properties. In the event of such actions, the associated costs and fines will be levied upon the responsible student(s), accompanied by disciplinary action.
  20. Insubordination, habitual inattention, neglect of work, unbecoming language or conduct and obscenity in word or deed render a student liable to temporary or permanent dismissal.
  21. The display of banners, flags, boards, etc., inside the campus, gates, and walls, including the compound walls, is prohibited. Similarly, students are not allowed to deface the walls of the College building. Without specific permission from the principal, no student shall solicit or coerce funds from others within the campus.
  22. Participation in any political activity involving the organization of students or gatherings within the College campus, as defined in Rule 4 (6), is considered a grave breach of discipline. Each member of such a gathering bears individual liability for the significant indiscipline in this regard. The principal holds the authority to take disciplinary action against students involved in the aforementioned activities.
  23. Students are eligible to register for examinations only if they maintain a minimum of 75% average attendance across all courses. The university may grant condonation of attendance shortage for up to 10 days in a semester, with a maximum of two occurrences throughout the entire program, based on valid grounds.
  24. Should students have any grievances or complaints, they are encouraged to first approach their class tutor. If their concerns are not adequately addressed, the next course of action involves seeking recourse with the principal. The principal, at their discretion, may refer the matter to the student’s grievance redressal cell. Alternatively, students may utilize the designated Students’ Complaint Box located near the college office.
  25. Students facing criminal charges or under suspension will not be permitted to access the College campus without explicit permission from the principal.
  26. Instances of criminal activity or breaches of law and order within the College campus will be promptly reported to the police. Subsequently, the police will register a case and undertake necessary legal actions against the offenders.
  27. The terms and conditions of admission, along with the code of conduct, are detailed in the College calendar provided to students and are binding on all enrolled individuals. An undertaking is expected from both the student and the parent in the admission application form, affirming compliance with these terms.
  28. Regarding internal discipline matters, the conclusive decision rests with the principal.
  29. To maintain the cleanliness of the campus, students are instructed to refrain from littering and should dispose of waste exclusively in designated waste bins.
  30. During their free hours, students are expected to utilize the Library/Reading Room facilities. Loitering in verandas or congregating at the college gate is discouraged.
  31. The college strictly prohibits all forms of ragging and eve-teasing. Incidents of such nature will be promptly reported to the police for immediate action.
  32. If a student requires leave for a specific duration, the teacher in charge has the authority to grant such leave. However, a student present in the class should not leave the campus without prior permission from the principal.
  33. Any absence without approved leave from examinations, compositions, or practical work will be reported by the respective teachers to the principal. Permission for absence from a term examination must be sought directly from the principal.
  34. Requests for leave must be accompanied by the signature of the student’s guardian and must receive endorsement from the tutor, the teacher-in-charge of attendance, or the Head of Department (HOD).

College Library

  • The library will be open from 9.00 a.m. to 4.00 p.m. on all working days except Sundays and other office holidays. The issue/return counter works only from 9.30 a.m. to 4.00 p.m. Saturdays will be maintenance days.
  • Students entering the reading room or the stacks at the reading and reference counters should produce their identity cards at the entrance on demand.
  • Before entering the library personal articles like books, umbrellas, bags, etc. should be kept at the entrance at places assigned for the purpose. Strict silence should be observed in and around the library.
  • Magazines and papers should not be removed from their places on the tables and stands.
  • Books of reference, illustrated and rare books, special books, multivolume collections, serial publications, and periodicals will not be issued. However, these may be used for reference within the library after making necessary entries in the reference register.
  • On completion of the course, students should return all books borrowed from the library.
  • The loan period is 14 days. But in special circumstances, the Librarian can call back any book at any time from a reader, even if the period of loan has not expired.
  • When there is no other demand, a book may be re-issued for one or more weeks after it is returned. Delay in returning a book after the due date will entail a fine of one rupee per day of delay for each volume.
  • Borrowers will be responsible for the loss of or damage to the books taken out by them. Marking on books with pencil or ink, soiling them, damage to pages or binding, underlining, writing remarks, etc. on pages, folding or tearing off pages, etc. will be charged to the students at 150% of the cost.
  • If a book belonging to a set or series is lost or damaged and a new volume is not separately available, the user will be required to replace the whole set or series. The damaged set or series may be taken away by the person after making the replacement.
  • If a book is lost, it should be reported to the librarian immediately. He will decide if the book is to be replaced or paid for.
  • All library arrears should be cleared by the students before they receive their hall tickets for university examinations or before obtaining the T.C. if they leave before the completion of the course.

Mahatma Gandhi University Students’ Code of Conduct Rules – 2005

Mahatma Gandhi University Students’ Code of Conduct Rules-2005 introduced vide UO. No. 162/2004/2/Elen. dated 16 February 2005 has laid down rules for maintaining discipline in all Colleges affiliated with the university, which will be binding on all students at the College. The university order prohibits political activity inside the campus. Political activity is defined as “any act, activity or conduct by any student in a college by which political ideologies of any political parties recognized by the Election Commission are preached, professed, imparted or disseminated by speeches, visible representation or other means of communication whatsoever”.

Prohibition on political activity inside the campus means the following: –

Mahatma Gandhi University Students’ Code of Conduct Rules – 2005

In June 2009, the UGC notified a comprehensive set of regulations to curb the menace of ragging in educational institutions.

What is Ragging?

As per the UGC Regulations 2009, ‘Ragging’ constitutes one or more of any of the following acts:

  • Any conduct by any student or students whether by words spoken or written or by an act which rudeness a freshener or any other student.
  • Indulging in rowdy or indisciplined activities by any student or students which causes or is likely to cause annoyance, hardship, physical or psychological harm or to raise fear or apprehension thereof in any fresher or any other student.
  • Asking any student to do any act which such student will not in the ordinary course do and which has the effect or causing in generating a sense of shame, or torment or embracement to adversely affect the physique or psyche of such fresher or any other student.
  • Any act by a senior student that prevents, disrupts, or disturbs the regular academic activity of any other student including a fresher.
  • Exploiting the services of a fresher or any other student for completing the academic tasks assigned to an individual or group of students.
  • Any act of financial extortion or forceful expenditure burden put on a fresher or any other student by students.
  • Any act of physical abuse including all variants of sexual abuse, homosexual assaults, stripping, forced obscene and lewd acts, gestures, causing bodily harm, or any other danger to health or person.
  • Any act or abuse by spoken words which would also include deriving perverted pleasure, vicarious or sadistic thrill from actively or passively participating in the discomfiture to fresher or any other student.
  • Any act that the mental health and self-confidence of a fresher or any other student with or without an intent to derive a sadistic pleasure or showing off power, authority, or superiority by a student over any fresher or any other student.

The UGC regulations stipulate that students can be expelled from an institute and debarred from taking admission to any other institute for a specified period after being found guilty of the offence.
As per the regulations, any student can be fined up to Rs. 2.5 Lakhs if found guilty of ragging. The UGC regulations provide for justification of a student, a period from one to four semesters.

Depending upon the nature and gravity of the offence as established by the Anti-Ragging Committee of the institution, the possible punishments for those found guilty of ragging at the institution level shall be any one or any combination of the following:

  • Suspension from attending classes and academic privileges.
  • Withholding/withdrawing scholarship/fellowship and other benefits.
  • Debarring from appearing in any test/examination or other evaluation process.
  • Withholding results.
  • Debarring from representing the institution in any regional, national, or international meet, tournament, youth festival, etc.
  • Suspension/expulsion from the hostel
  • Cancellation of admission
  • Rustication from the institution for periods ranging from 1 to 4 semesters
  • Expulsion from the institution and consequent debarring from admission to any other institution for a specified period
  • Fine ranging between Rupees 25,000/- and Rupees 2.5 lakh
  • Collective punishment: When the persons committing or abetting the crime of ragging are not identified, the institution shall resort to collective punishment.

Punishments for Ragging

College Union

The College Union is organized with the following objectives:

  • To train the students of the College in parliamentary democracy so that they may be responsible future citizens of India, aware of their duties, responsibilities, and rights.
  • To promote opportunities for the development of character, leadership, efficiency, and spirit of service among students.
  • To organize cultural programs, quizzes, debates, seminars, work squads, touring parties, etc. so that the students may acquire knowledge on current topics and develop deep thinking about them.
  • To encourage extracurricular activities like Youth Festival, Sports Meet, etc. that are conducive to the above objectives.

Regulations Regarding the Election to the College Union

  • The election to the College union will be conducted on the parliamentary model as per paragraph 6.2.4 of the J.M. Lyngdoh Commission Report and order passed by the Supreme Court of India in SLP No. 24295/2004 and the High Court of Kerala.
  • The College union will have a Students’ General Council and an Executive. All students are members of the Students’ General Council. To conduct the election to the Executive Council, an electoral council consisting of two elected representatives from each class will be formed.
  • The electoral council will elect the Executive Committee consisting of the following office bearers: the Chairman, Vice-Chairman, General Secretary, University Union Councillors, Magazine Editor, and the Arts Club Secretary. There shall be a Secretary of sports who will be nominated by the committee consisting of the Principal, The Head of the Dept. of Physical Education, and the Staff Advisor of the Students’ Council.
  • An SC/ST representative also will be nominated, if there is no SC/ST among those elected to the Executive.
  • 4. One member representing the students of each Degree and P.G. class elected by and from among the student representatives of the respective years in the electoral council will also represent the Executive Council.
  • Two lady representatives will also be elected by and from among the lady representatives in the Students’ General Council.
  • The language secretaries of Malayalam, English, and Hindi will function as assistant editors for the respective sections of the College magazine.
  • The candidates contesting the electoral council should possess a minimum of 75% attendance in the previous year (except in the case of first-year students) and should have passed all the examinations held so far. Those who were granted condonation of attendance in the previous year are not eligible to contest in the election.
  • Anyone against whom disciplinary action of any kind has been taken (inside or outside the campus, civil or criminal) ipso facto stands debarred from contesting elections to the electoral council.
  • Students are forbidden to contest in the Union election on the label of student organizations.
  • The office-bearers of these various departmental associations will be elected by the members under the supervision of the Department Heads.
  • The Principal is the ex-officio Treasurer and Patron of the College Union. Expenses for the activities of the College union require prior sanction of the principal and the College union advisor.